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Company Secretarial Assistant

The Firm:

HW Fisher is a top 25 UK chartered accountancy firm. We are a commercially astute organisation with a personal, partner-led service aimed at entrepreneurial small and medium enterprises (SMEs), large corporates and high-net worth individuals.

Our clients come from many different backgrounds and are active in all branches of commerce and industry. Our reputation is grounded in quality, delivering premium advisory services efficiently and cost-effectively.

Founded in 1933, the practice comprises 32 partners and approximately 280 staff supplying a range of services spanning audit, corporate taxation, private client services, VAT and forensic accounting, together with a range of sector groups offering specialist industry knowledge.

The Department:

The Company Secretarial Department is a small yet busy area of the firm which deals with a large number of clients. It is comprised of three qualified Chartered Secretaries, an Assistant Manager, one company secretarial trainee and an administration assistant.

The work of the department covers a wide spectrum of work from routine confirmation statements and accounts approval minutes to share buybacks and capital reductions. The department also works closely with the Corporate Tax department (producing documentation for employee share schemes), the Corporate Finance department (producing documentation for capital restructures and share issues) and the Audit department (providing company law and secretarial advice on a wide variety of matters).

The Role:

 We are looking for an assistant/junior trainee to provide support and basic administrative functions to the Company Secretarial (Co Sec) Department.  No experience is necessary as full training will be given and may suit someone looking for their first step on the career ladder.  The role has scope to develop for the right person.

Duties & Responsibilities:

The role is varied in nature and the responsibilities can include the following:

  • Providing general administrative support to all members of the Department.
  • Sorting and distribution of the incoming post.
  • Answering general telephone calls and dealing with straightforward matters.
  • Assisting with the management of email enquiries received by the general Co Sec email address, replying to basic enquiries and passing more complex queries to the appropriate member of staff within the Co Sec Department.
  • Assisting with the maintenance of the Co Sec Department client databases.
  • Assisting with billing.
  • Assisting with the filing of documents at Companies House.
  • Scanning and filing of documents in the internal document management system.
  • Assisting with the preparation of confirmation statements each month (using our company secretarial software, Diligent) and following up any outstanding and overdue statements.
  • Maintaining the registered office list for display.
  • Returning documents to clients, as and when necessary, and arranging for the forwarding of records of lost clients to new advisers.
  • Conducting basic Companies House searches and preparing company profiles.
  • Preparing accounts approval minutes for the Audit Department.
  • Undertaking any other administrative functions as required from time to time.

The Candidate:

We require a candidate educated to at least A-level standard (or equivalent) with a good level of computer literacy, including Microsoft Word, Excel and Outlook.  The successful candidate should also be able to demonstrate the following skills:

  • Enthusiasm and an interest in company secretarial activities
  • Excellent organisational skills
  • The ability to work in a team and individually
  • Strong attention to detail
  • The ability to work to deadlines
  • Good time management
  • Excellent oral and written communication skills

The successful candidate will be liaising with clients, managers and Partners of HW Fisher and therefore will need to be personable, approachable, and have the ability to deal with a wide range of stakeholders.

As stated above, this may lead to further opportunities within the Department for the right person. We will provide study support for the right candidate to complete the ICSA qualification after successfully passing a probationary period.

The Benefits:

  • Salary: Competitive
  • Group Life Cover
  • 22 days holiday on commencement
  • Buying and Selling Holiday Scheme
  • Flexi-time
  • PHI (Permanent Health Insurance)
  • Contributory Private Health Scheme
  • Non-Contributory Health Cash Plan
  • Season Ticket Loan (after qualifying period)
  • Discounted Gym Membership
  • Pension Scheme
  • Cycle voucher scheme


To apply for this position please contact Michael Fraser at

Contact us

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Contact us

We’d love to hear from you. To book an appointment or to find out more about our services: